Privacy Policy

Last updated: 6/30/2025

1. Information We Collect

We collect information you provide directly to us, such as when you:

• Register for events or programs
• Make donations
• Contact us via email or phone
• Subscribe to our newsletters
• Fill out forms on our Website
• Participate in surveys or feedback requests
• Apply for volunteer positions

This information may include:

• Name, email address, phone number
• Mailing address
• Emergency contact information
• Payment information (processed securely through third-party providers)
• Information about children participating in programs (with parental consent)
• Medical information necessary for program participation
• Photos and videos from events (with consent)

Automatically Collected Information

When you visit our Website, we may automatically collect certain information about your device, including:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on our Website
• Referral sources
• Location data (if enabled)

2. How We Use Your Information

We use the information we collect to:

• Provide and manage our services and programs
• Process donations and maintain donation records
• Communicate with you about events, programs, and updates
• Send newsletters and promotional materials (with your consent)
• Comply with legal requirements and maintain records
• Ensure the safety and security of participants
• Improve our website and services
• Respond to your inquiries and provide support
• Manage volunteer applications and coordination

3. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:

• With your explicit consent
• To trusted service providers who assist us in operating our Website and conducting our business (subject to confidentiality agreements)
• When required by law or to protect our rights, safety, and property
• In connection with a merger, acquisition, or sale of assets (you will be notified via email and/or prominent notice)
• To emergency contacts in case of medical emergencies during events
• With relevant authorities if we believe disclosure is necessary to protect the safety of participants

Third-Party Service Providers

We may share information with:

• Payment processors for donation and registration processing
• Email service providers for newsletters and communications
• Event management platforms
• Background check services for volunteers
• Insurance providers as required

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Staff training on data protection and privacy
• Secure storage of physical documents

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Children's Privacy

We take special care to protect the privacy of children under 13. We only collect information about children with explicit parental consent and for legitimate program purposes. Parents have the right to:

• Review the personal information we have collected about their child
• Request deletion of their child's personal information
• Refuse to permit further collection or use of their child's information
• Receive notice of our practices regarding children's information

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request access to your personal information
• Update: Correct or update your personal information
• Delete: Request deletion of your personal information (subject to legal requirements)
• Opt-out: Unsubscribe from marketing communications
• Portability: Request a copy of your information in a portable format
• Restriction: Request restriction of processing in certain circumstances

How to Exercise Your Rights

To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within a reasonable timeframe and as required by applicable law.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Factors we consider include:

• Legal and regulatory requirements
• Program participation and safety records
• Donation records for tax purposes
• Insurance and liability considerations
• Your ongoing relationship with our organization

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our Website. You can control cookies through your browser settings, but disabling them may affect website functionality.

9. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. For significant changes, we may provide additional notice through email or prominent website notices.